Executive Assistant to the CEO

Job Details

Executive Assistant to the CEO

Deadline17th March 2025, 9:00 pm

Job Description

Job Summary

The Executive Assistant to the CEO will serve as a key support role, ensuring the efficient and smooth operation of the CEO’s office. This individual will handle a wide range of administrative and executive support-related tasks, working closely with the CEO to facilitate effective decision-making, communication, and time management.

Key Responsibilities

Executive Support

· Manage the CEO’s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.

· Prepare agendas, attend key meetings, and take minutes, summarizing discussions and action points for follow-up.

· Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and coordination.

· Handle confidential and sensitive information with utmost discretion.

Communication Management

· Draft, proofread, and edit correspondence, presentations, and reports on behalf of the CEO.

· Screen and prioritize emails, phone calls, and requests directed to the CEO.

· Prepare comprehensive briefs and summaries for meetings, events, or travel.

Project Coordination

· Assist in tracking and following up on key projects and initiatives led by the CEO.

· Coordinate with various departments to gather data, compile reports, and ensure the timely completion of assigned tasks.

· Provide analytical support, including preparing documents, presentations, and spreadsheets.

Event and Travel Management

· Plan and organize the CEO’s travel arrangements, including flights, accommodation, and itinerary preparation.

· Coordinate and oversee logistics for high-level meetings, events, and conferences involving the CEO.

Administrative Tasks

· Maintain an organized filing system for both physical and digital documents related to the CEO’s office.

· Monitor and manage expense reports, budgets, and invoices related to the CEO’s activities.

· Assist with personal tasks and errands as required.

Core Competencies

· Exceptional attention to detail and ability to multitask effectively.

· Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

· High degree of professionalism, discretion, and confidentiality.

· Proactive problem-solving skills and the ability to work independently.

Adaptability to dynamic environments and the ability to prioritize under pressur

Background

Educational Background

BSC

Filed of study

Working Experience

Minimum of 2 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives.

· Experience in the financial services sector, particularly microfinance, is an advantage.

Required Skills

Technical Skills

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Strong organizational and project management skills.

· Excellent written and verbal communication abilities.

How to Apply

Working Conditions:

I am in a full-time position with occasional overtime to meet the demands of the CEO’s schedule.
Availability to travel domestically or internationally as required. Why Join Digaf Microfinance Company?
At Digaf Microfinance, we are dedicated to fostering financial inclusion and empowering communities.
As the Executive Assistant to the CEO, you will play a pivotal role in shaping the success of our organization by supporting its visionary leadership.

Candidates that fulfill the above requirements should send their CV and cover to malefiyajobs2025@gmail.com

"Short Listed Candidates will be Contacted"