Job Description
An executive assistant is supposed to assist the chief visionary officer, general manager and other executive team of the company through handling all the executive administrative needs like scheduling appointments, answering phone calls and replying to correspondence as necessary and keeping up with correspondence based on their needs and serve as first contact receptionist
Job description
- Acting as the point of contact among executive, employee, clients and other external partners
- Greeting visitors, screening them out and deciding if they should be able to meet with executive
- Performing office duties that include ordering supplies, managing and controlling the mini store and records of the database
- Serve as a first contact receptionist of the company to provide customer support by answering the phone and replying to email in timely manner
- Managing executive calendars and setting up meetings
- Perform a variety of administrative tasks and support our company senior level manager
- Make travel and accommodation arragngement and prepare expense report
- Rack daily expense and prepare weekly, monthly or quarterly report
- Manage stationary and office equipment by keeping up with office supply inventory
- Format information for internal and external communication-memos, emails, presentations, reports
- Take executive management meeting minutes
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filling system
- Share information internally within department and externally with clients and stakeholders efficiently and effectively
- Distribute and store correspondence ( e.g letters, email and packages)
- Arrange travel and accommodations
- Set examples to team members in areas of personal character, commitment, organization, professionalism and work ethics
- Perform other duties as required by the immediate supervisor
Job Requirements
- Resourceful, innovative and proactive to support their executive leaders
- Must think independently to make decisions under pressure
- Need to have excellent verbal and written communication skills to share information internally within department and externally with clients and stakeholders efficiently and effectively
- Should be well organized have a great time management skills and be able to act without guidance
- Excellent MS Office knowledge and familiarity with office devices and applications (e.g. e-outlook email correspondence, calendar copy machine
- Ability to organize and manage large amount of files tasks, schedules and information
- Resilient team player who lead from the front and adapt well to a fast paced environment
- Advanced diploma and above in office management, personnel management, administration, business management or similar area of study and 5 years of relevant work experience as an executive assistant, personal assistant or similar role
- BA Degree on the above field of study and 3 years of relevant experience
How to Apply
Interested applicants should submit their resumes via [email protected]